How to view the General Ledger Report in Vatrix POS

One-line answer: The General Ledger shows every
transaction posted to one main account between two dates, with a running
balance. Accountants use it to check bank, cash, VAT, expense and income
heads before filing or closing the month. It is available in all
editions (Restaurant, Retail, Retail 2nd Edition, Salon, Laundry, Weigh
Scale and ERP).

Before you start

• Your user must have Finance Reports permission in
  Admin → User Management.
• Know the account name you want to check (see Master →
  Account Master).
• Make sure all vouchers for the period are approved; unapproved
  documents do not post.

Steps

1. Open Reports → General Ledger. The GENERAL LEDGER
   screen opens with the filter bar at the top.
2. Select the Main Account from the drop-down or
   search list.
3. Set From and To dates.
4. Click Generate Report. The grid fills with
   Doc Date, Doc No,
   Narration, Debit,
   Credit and Balance.
5. Read Opening Balance at the top and Closing
   Balance at the bottom. Opening is the balance before the From
   date.
6. Click View on a row to open the source voucher or
   invoice.
7. Click TO Excel to export the ledger for your
   auditor.
8. Click Clear to run another account.

Check it worked

The Closing Balance of the account should equal the same account’s
figure in Reports → Trial Balance for the same To
date.

Common problems

• Report is empty → No approved entries in the date
  range, or the wrong account is chosen. Widen the dates.
• Balance does not match the bank statement → Missing
  bank charges or deposits. Post them with Finance → Journal
  Voucher or Finance → Contra Voucher.
• Customer or supplier not in the list → Customers
  and suppliers are sub-ledgers. Use Reports → Customer
  Ledger or Reports → Supplier Ledger
  instead.

Video

FAQ

Can I see all accounts at once? Use Reports
→ Trial Balance for all account balances. General Ledger is one
account at a time.

Does POS Invoice post to the General Ledger? Yes.
Cash and card sales post to the sales, VAT and cash or card accounts
automatically.

Can I print the ledger? Export with TO Excel and
print from Excel, or use the report print button if shown on your
version.

Need help?

WhatsApp +971 50 428 2953 · sales@vatrixerp.com · 9:30 am–9:30 pm