How to setup schedule backup in Vatrix POS & ERP

One-line answer: Scheduled backup saves a copy of
your Vatrix database automatically at a fixed time each day or week, so
a hard-disk failure or a virus does not cost you your sales and stock
history. Set it up once on every edition: Restaurant, Retail, Retail 2nd
Edition, Salon, Laundry, Weigh Scale and ERP.

Before you start

• Log in as admin or a user with Admin →
  Settings access.
• Create a backup folder that is not on the same drive as Windows if
  you can, for example a second disk, a USB drive that stays connected, or
  a Google Drive desktop folder.
• Vatrix must be open and the PC switched on at the scheduled
  time.

Steps

1. Open Admin → Settings and click SCHEDULE
   BACKUP. The Schedule backup screen opens and shows the
   Database Name.
   
2. Tick Daily Backup ? for a backup every day, or
   Weekly Backup ? and pick the Day for
   once a week. Daily is recommended for shops.
3. Set the Hour and Minutes. Choose a
   time when Vatrix is open but the counter is quiet, for example 15
   minutes after opening.
4. Click Browse next to Backup
   Location and select your backup folder.
   
5. Tick Backup to this PC when the backup should be
   taken from this computer (on a multi-counter SQL Server setup, tick it
   on the main PC only).
6. Enter No Of Bakup files to keep, for example 7.
   Older files are removed automatically so the folder does not fill
   up.
7. Click Apply.
   

Check it worked

After the scheduled time passes, open the backup folder in Windows. A
new backup file with today’s date should be there (a typical file is
around 1 GB).

Common problems

• No file appears → Vatrix was closed or the PC was
  off at the set time. Keep Vatrix running, or change the hour.
• Folder fills the disk → No Of Bakup files
  to keep is blank. Set a number such as 7.
• Backup on a USB drive stops → the drive letter
  changed. Browse to the folder again and click
  Apply.

Video

FAQ

Can the backup go to Google Drive? Yes. Point
Backup Location to a folder inside your Google Drive
desktop folder; see How to sync Vatrix backup folder to Google
Drive.

Does the scheduled backup slow down billing? It runs
in the background for a short time. Choose a quiet hour and cashiers
will not notice.

Should I still take manual backups? Yes, before any
update, restore or PC change. See How to make backup in Vatrix POS
and ERP.

Need help?

WhatsApp +971 50 428 2953 · sales@vatrixerp.com · 9:30 am–9:30 pm